Build the pattern
Set the open days, SLT hours, set lengths, roles, and manager coverage. Use advanced blocks when your programme needs something more specific.
For clubs · venues · bookers
Run your club schedule in one place.
Build a weekly programme, generate the dates ahead, and keep DJs, Hosts, Live Singers, and Managers moving together without a spreadsheet full of exceptions.
Read the club owner setup guide →The club workflow
Less copying. More control.
The recurring pattern is separate from dated periods. That keeps the regular rhythm reusable while letting you edit one week when the real world changes.
Fill the roster
Search by HostArtists name or Second Life legacy name and assign one occurrence, or make a recurring permanent assignment.
Release the dates
Prepare a draft, review open positions and changes, then release a weekly, biweekly, monthly, or custom period.
Choose the booking rule
The club decides what “open” means.
The same schedule can support a curated roster, direct claiming, or a request queue for staff approval.
01 · Club managed
Only authorised club staff assign people. Open positions are visible to management, not self-bookable.
02 · Self booking
Eligible DJs, Hosts, Live Singers, and Managers can claim a released position. Rules, capacity, deadlines, and conflicts are checked first.
03 · Reservation with approval
An eligible artist reserves a released position as pending. A Club Owner or Schedule Manager approves or denies it.
Built for real nights
Permanent slots are not promises that ignore reality.
Keep a weekly or biweekly resident assignment, call out one dated edition when needed, and put a replacement in that slot without changing the future pattern.
Work together
Appoint multiple Schedule Managers and grant the permissions each person needs. A global Manager role does not automatically unlock your club.
Connect the places people already use
Take your schedule beyond HostArtists.
Keep HostArtists as the source of truth, then make the public programme easy to find on a club website or in a Discord server.
WordPress schedule plugin
Embed a public HostArtists club programme or artist calendar on a WordPress website without rebuilding the schedule there.
See how it worksDiscord schedule bot
Publish released public club schedules and public external artist shows as Discord Scheduled Events. Private calendar details stay private.
See how it worksHostArtists for clubs
Start with the schedule your club already knows.
Create the club, choose the booking model, and make the next release easier to manage.